Turnkey Event Orchestration
All you have to do is invite people. We handle the rest. Registration, scheduling, pairings, judge assignment, notifications, results — fully automated.
The Vision
Today, running a debate event means navigating a dozen manual steps after creation: close registration, generate pairings, assign judges, notify participants, collect scores, advance rounds, publish results. Each step requires the organizer to be at their computer at the right time, clicking the right buttons.
Turnkey Orchestration eliminates all of that. You set the parameters once when you create the event — or let the AI Event Designer set them for you — and the platform executes the plan automatically. Registration closes on schedule. Pairings generate when check-in ends. Judges get assigned. Participants get notified. Scores get collected. Results get published. You can focus on being present at the event instead of managing a spreadsheet behind a laptop.
Who this is for:
Event Lifecycle
Every event moves through a structured lifecycle. At each transition, the platform takes the actions that organizers currently do manually.
Draft → Published
Event goes live with an auto-generated landing page. Registration opens. Shareable link and QR code ready to distribute.
Published → Registration Closed
When the deadline passes or capacity is reached, registration closes automatically. Confirmation emails sent to all registrants.
Registration Closed → Ready
One hour before start: pairings auto-generated, judges assigned (respecting conflict rules), room assignments made, schedules sent to all participants.
Ready → In Progress
Event start time reached. "Your debate starts now" notifications sent. Online rooms open. Timers begin.
Round Completed → Next Round
When all scores are submitted for a round, standings update automatically. Next round pairings generate. Participants notified of their next opponent.
Final Round → Completed
Results published to the event page. Award notifications sent to winners. Post-event feedback survey distributed. Recordings made available.
What Gets Automated
- Round scheduling with appropriate break times within your event window
- Pairing generation using your chosen algorithm (power-matched, random, Swiss)
- Judge assignment with automatic conflict detection and balancing
- Participant notifications at every lifecycle transition
- Score collection with reminders to judges who haven't submitted
- Standings calculation with tiebreaker resolution
- Results publishing to the event page and via email
- Post-event follow-up emails with personalized feedback
Organizer Control
Automation doesn't mean losing control. Every automated action can be paused, overridden, or manually triggered. The organizer dashboard shows the lifecycle timeline with what happened and what's coming next. You can intervene at any point — but you shouldn't have to.
- Real-time lifecycle dashboard showing current state and upcoming actions
- Pause automation at any stage to handle exceptions manually
- Override any automated decision (swap a pairing, reassign a judge)
- Full audit log of every automated action taken
Technical Details
Database schema, API endpoints, and implementation notes for developers
Related Features
AI Event Designer
AI designs the event. Orchestration runs it.
Event Management
The event infrastructure orchestration automates.
Judging System
Judge assignment and scoring automated end-to-end.
Invitations
Invite participants, then orchestration takes over.